Whistleblower Scheme
Vikan has an internal whistleblower scheme, providing the opportunity to report concerns and reasonable suspicions about certain irregularities or violations of rules committed or likely to be committed by Vikan or its employees or management.
The whistleblower scheme is a supplement to the ordinary communication channels and contact points and only to be used in accordance with below guidelines. Naturally, the existing communication channels remain accessible in addition to the whistleblower scheme.
We strongly encourage you to report to the whistleblower scheme if you fear any retaliations because you speak up. Vikan will handle all reports made under our whistleblower scheme seriously.
Before submitting a report, we encourage to read Vikan’s full whistleblower policy here.
Below you will find important extracts from the whistleblower policy:
Who can report?
Employees, former employees, and certain external partners related to Vikan can report to the whistleblower scheme.
What may be reported to the whistleblower scheme?
Information regarding specific matters of illegal activities or serious irregularities related to Vikan that has already happened, will happen, or reasonable suspicions hereof may be reported to the whistleblower scheme.
Examples of such matters include a.o. the following:
- Criminal offences, including fraud, embezzlement, misuse of assets, forgery of documents, accounting manipulation, bribery, corruption, and money laundering
- Competition law breaches
- Serious or repeated breaches of occupational health and safety legislation
- Significant breaches of environmental regulations and pollution of the environment
- Breach of professional secrecy
- Serious or repeated breaches of important internal guidelines in Vikan
- Serious workplace conflicts, such as severe bullying, harassment, discrimination, physical violence, threats, and sexual abuse
You can see the full list of issues that may be reported in the Vikan whistleblower policy.
What is not intended to be reported to the whistleblower scheme?
Other matters, including HR matters, complaints about other employees’ behaviour or incompetence, dissatisfaction with salary conditions, including minor breaches of Vikan’s internal guidelines on sick leave, alcohol intake etc. are not covered by the scope of the whistleblower scheme. These types of matters must be raised in a dialogue with an intermediate manager or the HR department who has the duty of confidentiality.
For further information, we refer to the whistleblower policy.
DAHL Advokatpartnerselskab screens all reports
In the capacity of an external lawyer, DAHL Advokatpartnerselskab screens all reports filed to the whistleblower scheme and those reports falling within the scope of the whistleblower scheme are then handled by a small number of trusted individuals internally at Vikan A/S who will determine appropriate steps to take and whether an investigation will be initiated.
If the report does falls outside the scope of the whistleblower scheme, DAHL Advokatpartnerselskab will reject the report.
Confidentiality and anonymity
All reports are treated with confidentiality and subject to the special regulations in the Danish Whistleblower Protection Act.
Whistleblowers who do not want to disclose their identities can submit their report anonymously.
Protection of whistleblowers
Whistleblowers are protected against reprisal when reporting to the whistleblower scheme in good faith and in accordance with the Vikan whistleblower policy via the established reporting channel.
Processing of personal data
Vikan is data controller for the processing of personal data in the whistleblower scheme. The processing of personal data is based on Section 22 of the Danish Whistleblower Protection Act.
DAHL Advokatpartnerselskab may in some situations become independent data controller as well.
Personal data may be passed on to other external advisors, public authorities, and the police.
How to submit a report
To submit a report, please go to the established reporting channel here.
