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Benefits of Shadow Boards for Cleaning Equipment

Shadow boards are a vitally helpful tool for maintaining a clean and organised workspace. They provide a designated storage space for cleaning equipment, making it easy to find tools when they are needed. In this context, shadow boards can play a crucial role in promoting hygiene and safety in workplaces where cleaning is a key part of operations. Below we will explore the benefits of shadow boards for cleaning equipment and why they are a valuable addition to any cleaning and maintenance routine.

Improved Organisation

Tools and equipment are stored in a systematic and organised manner, reducing search time and improving overall efficiency.

Enhanced Productivity

Workers can quickly locate the tools they need, reducing downtime and increasing productivity.

Visual Management

Shadow boards facilitate visual management, making it easy to identify missing items or tools that are not returned to their designated locations.

Improved Hygiene

Shadow boards can be colour-coded to match zone plans and enhance hygienic segregation of the tools. Shadow boards can either have a coloured background and white/black shadows, or a white background and coloured shadows. The tool outlines and board colours match Vikan tools.


Proper storage and organisation of tools and equipment reduce the risk of accidents and injuries caused by items being left in unsafe locations.

Audit Compliance

Make sure your tool storage methods meet all applicable standards and regulatory requirements.


Shadow boards promote standardisation and consistency in the workplace, as everyone knows where tools should be located.

Inventory Control

Shadow boards help in tracking tools and equipment inventory, making it easier to identify when items need replacement or maintenance.

Cost Savings

Proper tool storage extends tool life. This reduces the frequency of tool repurchases due to damaged or even lost tools, which will lead to cost savings over time.

Lean Principles

Shadow boards align with lean manufacturing principles by eliminating waste, reducing excess inventory, and optimising processes.


By reducing the likelihood of lost or discarded tools, shadow boards can contribute to sustainability efforts.


In summary, it is essential to keep your workplace organised, productive, and safe. One of the most effective ways to achieve this is by implementing the 5S methodology. 5S is a systematic approach to workplace organisation that involves five key principles: sort, set-in-order, shine, standardise, and sustain. By following these principles, you can create a workplace that is clean, efficient, and safe.

To help implement 5S methodology, many businesses have turned to shadow boards. These boards are an excellent way to visually communicate a 5S strategy to your team. They offer a practical and visually appealing solution to organise your tools, equipment, and supplies, making it easy for your team to find what they need when they need it. In addition, they help keep your workplace clean and tidy, which can lead to increased productivity, safety, and cost savings.